Here are some tips , tools and skills to improve time management . Time management begins with the commitment to change . Time management is easy as long as you commit to action. You can train others and improve your own time management through better planning, priority delegate control your environment , you understand and identify what you will change your habits, routines and attitudes .
The key to successful time management plans and protecting the scheduled time. People who say they do not have time does not provide, or fail to protect scheduled time. If you plan what to do and when, and then stick to it , then you have the time. There is air conditioning, or re - package in your environment. For people who have requirements imposed on them by others, in particular other departments , managers , customers, etc. , time management requires diplomatic managing the expectations of others. Time management is basically about conditioning your environment, rather than letting your environment to be conditioned. If you tolerate and accept, without question, interruptions and demands of others, then you effectively encourage these pressures of time management to continue.
Summary of time management tips
Firstly , this rule may change your ability to manage your time more than anything else , which is why it is first : If you are a slave to your e-mail system , especially if your PC is configured to notify you upon receipt of all incoming e-mail , then I urge you to make this change - we will dramatically improve your control over your time. Turn off the pop -up or pop informing you that you have mail. For many people the main obstacle to effective time management . Establish a new habit of checking your email at certain times of the day, when it makes sense for you and the company to do so - for example , first when you arrive at your office or start working , just before the second lunch , the third about an hour before normal farm activity. You need to decide when to watch your emails - this control should not rest with everyone out there who sends emails to you (nor should this control remains with the spamming and virus propagation community ) . If your organization has a policy that insists that you will be constantly interrupted by incoming e -mails try suggesting that the policy is reviewed - involuntary notification email is the biggest detractor of time management in the world of today.
Be prepared to make drastic changes . Be creative in finding and implementing ways of doing things . Challenge and question your own habits , routines and how you defend your time while others try to dictate how you should use it.The Pareto Principle ( 80:20 rule) is a simple point and easy start to assess where you currently managing your time, and to identify where your time could be better directed .
Really think about how you currently spend your time. If you do not know how to keep a time log for a day or two . You can view and download a log recording free time Businessballs free resource section online tool. Write down everything you do for a day or two , even better if you have a variety of days , keep time to one week. You will be amazed , for example , how long on average are you able to work between each interruption ? Many managers struggle to achieve more than five or six minutes. If this is you , you need to make changes .
Challenge anything that might be a waste of time and effort , especially routine tasks , meetings and reports where liability is inherited or passed from the top. Do not assume that just because "we've always done it " that it is always appropriate or even necessary at all . Consider why you do things , and if there is a better way. You can view and download a tool evaluation of the management of free time section free online resources that you or someone else to judge objectively help your time management, and underlying issues . This tool is also an excellent preparation for training of time management or coaching .
Review your activities in terms of your short term and long term , and prioritize your activities accordingly . Especially , preparedness planning and creative thinking time in your agenda for long-term jobs because they need it. If you do not plan for the preparation you 'll never make it , and all the work will get left to the last minute ( sound familiar ? ......) . Urgent short-term tasks will always use your time unless you plan to spend otherwise.
Use a newspaper, and a scheduler activity to schedule when to do things, publish or display it, and try to stick to it.
If you are subject to demand and demand by others in your organization, and the need to rehabilitate their expectations of your availability and demand of your time , you must file a weekly schedule showing the planned activities and time slots for everything you do. It is an essential tool in helping you to explain and justify to others why you must prioritize and other planning requirements when it suits you , not others.
other management consultancy time
When you are faced with a lot of things to do, go through them quickly and make a list of what to do and when . After the handle of each piece of paper only once. Do not under any circumstances seek employment, do a bit of it, then back on the job. Do not start many jobs simultaneously.
Be absolutely firm in dealing with the time allotted for meetings, paperwork, phone , and visitors. When you connect your hold time , you will see how much time is wasted. Take control . If you keep a weekly activity program , you will be able to control the time allotted for your tasks.
Review your work environment , management , computer equipment, etc. , and set up for efficiency. Your work area clean and keep all documents filed unless you work . Keep a clean desk and systems well organized, but do not be obsessive , or spend the whole week to adjust the settings for your screen saver.
If you have one, give 25% of your responsibility to your successor . ( See rules of delegation. )
Delegate as much as possible to others ( in the rules of delegation) .
If you can not stop interruptions go elsewhere when you need time alone . Fight for your right to work without interruption when you need it .
Browse all scheduled reports you write and get to the utility , and make or recommend changes. Establish an acceptable model for regular weekly or monthly reports you write, if you do not have to fit into the narrative and updated figures every time. Why reinvent the wheel?
If you can , get a good assistant, secretary or pa .Sharpen your decision
If you can not decide , then decide how (eg ,see ,get more information, delegate , etc.), but does not just sit there . Remember " JFDI "
Learn to say "no" politely and constructively . Do not make a rod for your own back . Be careful to accept the delegation side by your peers you. If you find it difficult to say "no" , you will find more easily using business reasons to justify your position , for example. " I understand that it is urgent for you, but I have other priorities I have to deal with the first for the good of the company - I would agree with you a realistic time frame than that I can not answer . " And show people your schedule , which justifies and proves how you prioritize and manage your time.
Probe still time to establish the real situation - people asking you to do things often say "now" when " later today " would be perfectly acceptable to call the proper sense of time management of the . another person, it is impossible for anyone to do a good job without the ability to plan and prioritize .
Never try to eat an elephant all at once ( ie break very large tasks into digestible pieces ) . Use methods of project management for large jobs .
And most importantly, choose at least three tips above - preferably more - and put in place.
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